Tag Archive for: automation

My Updated Brain Dump Processor for Drafts

Illustration of a human head in profile against a light background, exploding with a vibrant, abstract array of shapes and objects. Colorful lines, swirls, clouds, and various symbols, like music notes, a pencil, and a light bulb, suggest a burst of creativity or brainstorming. The style is whimsical and highly detailed, using a blue, red, and yellow palette.

One of my first YouTube videos and first automations that included Drafts was about getting tasks into my task manager, which at the time was OmniFocus.

Over the years, this process has evolved to include JavaScript and Things 3; I’m happy to share the most recent version here today.

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Automating ‘This Evening’ Repeating Tasks in Things 3

Screenshot of a user interface for automation setup, with options to trigger actions at a specified time or by script. The focus is on an AppleScript code snippet, partially redacted, which interacts with the "Things3" application. It includes logic to handle tasks, involving tokens and URLs for updates, with conditions based on task properties such as whether a tag's name is "evening" or if a task is a project. The script is designed to automate task management based on time of day.

One of the most common issues I see fellow Things users complain about on the Things Sub-Reddit is the frustrating experience with repeating tasks and the evening section of the Today view.

I always forget that this is an issue for people because I automated a solution long ago. Let me show you how.

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Tag Maintenance in Things

Screenshot of a script editor with a partially visible AppleScript code titled "Add Tags Based on Family Members". The code includes commands to set variables for family members, iterate through areas and to-dos, and conditionally add tags to items based on the presence of family member names within the item titles. The user interface shows the script editing window with options to run, stop, and share the script, and there is a description field below the code that is empty.

I shared a post on Mastodon about using ChatGPT to create small scripts to deal with the various friction points in my digital life. I put together a short post sharing the script I use to maintain my tags in Things.

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My Triumvirate of Mac Automation Technology

This image is an illustration depicting a young man working on a laptop at a desk. The setting appears to be a cozy home office with a bookshelf, plants, and a window allowing natural light. The perspective is as if looking into a room through an open window, creating a sense of depth. The color palette is warm with earth tones, and the style is clean and modern with a graphic quality.

I have been an avid Mac and iOS automator for a little more than five years. It has, and continues to be, a positive influence on my personal and professional life, as well as a fun hobby.

However, it can be a tricky world to navigate for novices. Coincidently, I got interested in automation just as The Automators podcast was getting started, so it felt like I was being shepherded by the hosts. If you have the time and inclination, I encourage you to check it out from episode one.

In lieu of that, here is an overview of the Mac automation technology I use every day. There are plenty of other valid combinations and tools out there, but this set of tech is irreplaceable for me.

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Dark Noise

This image shows a digital icon which is a stylized representation of a sound wave pattern within a circle, centered on a purple square with rounded corners. The icon is set against a background featuring abstract purple and black shapes with dynamic, flowing lines. The color scheme is predominantly purple with black accents, conveying a sense of modernity and digital technology.

Putting on some headphones is a pretty universal sign to others that you’re working, or at least that you don’t want to be disturbed. But what do you play in said headphones when you’re trying to focus?

If I am doing chores around the house or running errands, I am probably listening to a podcast. If I am working out, probably some combination of 80’s power ballads and shitty pop music. But if I am working, recently I have been listening to noise, not music.

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